IMG Media Marketing – Media House - 2 The Triangle – Teignmouth – Devon – TQ14 8AU

Request for Virtual office services: Duration   12 months. start date:

Name........................................................................................
Individual or Company..............................................................
Address....................................................................................

.................................................................................................

Post Code..............................

Nature of business...................................................................
Tel contact
Email:
Website if applicable.

In order to activate the virtual address service the Customer is required to provide:
The full name, address and telephone number of all persons for whom mail is to be received, held or forwarded;
The nature of business to be undertaken or reason for rental where rental is not for business
purposes. A business can be defined as an activity involving the sale of goods and/or services;
Two forms of identification for all persons for whom mail is to be received, held or forwarded, of a type approved by the Company, including a ‘proof of identity’ Passport or Driving Licence showing a ‘proof of address.

1.4 If you are applying on behalf of another individual or business, e.g. accountant, formation
agent etc, we will also require your identification.
1.5 The Company may disclose this information if requested by an appropriate authority or if
required for the pursuit of legal action.
1.6. Prices for all services are displayed on the website. We reserve the right to change these
prices from time to time.
1.7. The prices displayed may exclude VAT, please check the final price on the prices page.
1.8 By placing an order, you agree to pay the price advertised on the website. Payment for all
services ordered on the website shall be made in full in advance of the provision of services. By
purchasing you agree that the period paid for is a minimum term. When cancelling your service
early you accept that you will not be liable to stake a claim to a refund for any part used service.
1.9 We reserve the right to cancel, change or amend our mail service without notice.
1.10 We reserve the right to change the address used for our mail services at any time if deemed necessary.

2. Services

2.1. We provide a virtual address (personal or business use) and registered office service (with
or without a Directors Service Address), accepting that you have given us the correct instruction and
are authorised by law to make such a request for services from us either for yourself or on behalf of a party.

2.1.1 How to use our address

1. Mail services purchased enable the use of the advertised virtual address as either a personal
address, trading presence and/or Registered Office (as determined by the service purchased).
Depending on which service has been purchased, the address can be used on websites,
letterheads, contact addresses, general correspondence. If you wish to use the address for
any other purposes please contact us to discuss. The service fee payable at the time of
purchase covers the use of the virtual address service only.
2. If you only apply for the registered address service we would expect you to have a
“trading/business” address for your customers/suppliers. You will be asked to provide this
address during the application process. Incorrect use of our address can result in
cancellation.
3. Multiple company names and/or trading names cannot be applied to a single account.
4. Post will not be forwarded for trading names that have not been registered with us and paid
for.
5. This address is not to be used for
• the delivery of goods for your company and we reserve the right to refuse goods
deliveries.
• As a physical place of business (as required by HMRC)
• Any illegal activity.
6. You are responsible to ensure that you provide the correct information with regards to
handling mail. We are not liable for delays due to inaccuracies with the information provided
to us.

2.2 Virtual Address Service and Registered Office Service

2.2.1 VIRTUAL ADDRESS -  MAIL COLLECTION IN PERSON
1. Virtual address (this includes the terms personal mailing address, street address,
accommodation address) at our premises.
2. If Customers have selected any of our services they can collect mail from the premises
during opening hours. Contact us first to check if there is any mail to collect.
3. If you have an arrangement to collect items from our premises it is important that you collect
the item(s) promptly. We will endeavour to inform you that there are items for collection as
soon as is practicable. We will normally hold post for 2 weeks before returning these items.
4. We accept no responsibility for loss or personal injury caused to clients of guests when
visiting our premises.